RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education accepts the following resignations:
Name Position Effective Date (At the Close of Business) Linda DiLauro Paraprofessional 11/20/09 Maria Estes Substitute Recess/Lunch Monitor 11/04/09 Ashley Kastel P-T Custodian 12/06/09 Michael Kelly P-T Custodian 12/06/09
7. Termination
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education effects the following termination: 12/02/09
7. Termination (continued)
Name Position Effective Date (At the Close of Business) Steven Lorber Leave Replacement Custodian 11/04/09
8. Leave of Absence - Return
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following employee to return to service:
Name Position/Building Effective Date Marianne Minarik Speech/Elementary 01/03/10
9. Substitutes: 2009-2010 School Year
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education appoints the following individuals as substitutes for the 2009-2010 school year, as follows:
Name Type/Building Effective Date Jodi Cameron Per Diem Substitute Secondary 10/26/09-06/30/10 Katheryn DeCastro Permanent Substitute Elementary 10/07/09-01/29/10 adjusted Paula Schreck Per Diem Substitute District Wide 12/03/09-06/30/10
10. Appointments of Teaching and Support Staff
The District recently advertised for candidates to fill various teacher and support staff vacancies for 2009-2010. Candidates were interviewed by committees, building principals, and/or the superintendent.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following appointments:
Name Position/Subject Effective Date(s) Building Lea Brady Holiday Concert Chaperone 12/10/09 MS Maria Estes Recess/Lunch Monitor 11/04/09-06/30/10 Elem Vincent Fanwick Substitute Paraprofessional 12/07/09-06/30/10 DW
12/02/09
10. Appointments of Teaching and Support Staff (continued)
Name Position/Subject Effective Date(s) Building Ashley Kastel Leave Replacement Custodian 12/07/09-06/30/10 or until no longer needed DW Michael Kelly Leave Replacement Custodian 12/07/09-06/30/10 or until no longer needed DW Steven Lorber Part-Time Custodian 11/05/09 DW Thomas Marzagalli Keyhole Advisor 2009-2010 HS Leslie Murray Holiday Concert Chaperone 12/10/09 MS Kathleen Naples Volunteer Girls’ Varsity Basketball Asst. Coach Winter 2009 HS Irene Navas Holiday Concert Chaperone 12/10/09 MS Jonathan Rufa JV Baseball Coach Spring 2010 DW
FISCAL SECTION
11. Salary Moves
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following salary moves on the salary schedule, effective September 1, 2009:
Names From To Kiera Freeburg D/4 E/4 Richard Roberts D/10 E/10
12. Contracts
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following contracts in accordance with the terms and conditions of the contracts, as well as at the established cost contained in said contracts:
Diane Smith (11/09/09- 06/30/12) – Confidential Senior Account Clerk.
13. Treasurer’s Report
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the Treasurer’s Report for the months of July and August 2009.
12/02/09
14. 403(b) Retirement Plan Amendment
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education authorizes the following:
WHEREAS, the Center Moriches Union Free School District (“District”) maintains the Center Moriches Union Free School District 403(b) Retirement Plan (“Plan”); and WHEREAS, the Plan was duly adopted on the 11th day of December 2008, by the district’s Board of Education (“Board”); and WHEREAS, the Board desires to restate and amend the Plan as regards Section 2.1 Eligibility: NOW, THEREFORE, BE IT RESOLED that Section 2.1 of the Plan is hereby restated and amended to read as follows:
2.1 Eligibility Each employee shall be eligible to participate in the Plan and elect to have Elective Deferrals made on his or her behalf hereunder immediately upon becoming employed by the Employer.
BE IT FURTHER RESOLVED that the Plan, as restated and amended is hereby approved and adopted.
MISCELLANEOUS SECTION
15. Committee Charge – Audit/Finance 2009-2010
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following 2009-2010 charge for the Audit/Finance Committee:
Audit Authority
Pursuant to resolution number 12, dated November 1, 2006, the Board of Education of the Center Moriches Union Free School District has established an audit committee to assist the Board of Education in the oversight of both the internal and external audit functions. The requirement to create an audit committee was established by Education Law §2116-c. In accordance with the Education Law §2116-c (4), the role of an audit committee shall be advisory and any recommendations it provides to the Board shall not be substituted for any required review and acceptance by the Board of Education.
Mission
The Board of Education of the Center Moriches Union Free School District has established an audit committee to provide independent advice, assistance, and recommendations to the Board in the oversight of the internal and external audit functions of the district. 12/02/09
The Center Moriches Union Free School District Audit/Finance Committee is comprised of five (5) members. The committee is established as a Board of Education Advisory Committee and is comprised of the Board of Education.
The committee members collectively must possess knowledge in accounting, auditing, financial reporting, and school district finances needed to understand and evaluate the school district’s financial statements, the external audit and the district’s internal audit activities. Accordingly, committee members appointed from the community at large should:
· Possess the requisite knowledge necessary to understand technical and complex financial reporting issues; · Have the ability to communicate with auditors, public finance officers, and the school board; and · Be knowledgeable about internal controls, financial statement audits, and management/operational audits.
Duties and Responsibilities
The duties and responsibilities of the Center Moriches Union Free School District Audit Committee include the following:
External Audit Focus · Provide recommendations regarding the selection of the external auditor to the Board of Education. · Meet with the external auditor prior to commencement of the audit to, among other things, review the engagement letter. · Review and discuss with the external auditor any risk assessment of the district’s fiscal operations developed as part of the auditor’s responsibilities under governmental auditing standards for a financial statement audit and federal single audit standards, if applicable. · Receive and review the draft annual audit report and accompanying draft management letter, including the external auditor’s assessment of the district’s system of internal controls, and, working directly with the external auditor, assist the Board of Education in interpreting such documents. · Make a recommendation to the Board of Education on accepting the annual audit report. · Review every corrective action plan developed by the school district and assist the Board of Education in the implementation of such plans.
It is understood that the Audit Committee may not request work of the auditors that cause an increase in costs associated with the auditors without authorization from the Board of Education.
Internal Audit Focus · Make recommendations to the Board of Education regarding the appointment of the internal auditor. · Assist in the oversight of the internal audit function, including developing and reviewing the annual internal audit plan to ensure that highrisk areas and keycontrol activities are periodically evaluated and tested, and reviewing the results of internal audit activities. · Review significant recommendations and findings of the internal auditor. · Monitor implementation of the internal auditor’s recommendations by management. · Participate in the evaluation of the performance of the internal audit function.
Finance Authority The Board of Education periodically establishes committees to advise and assist the board in its decision-making process. The Board has elected to create a Finance Advisory Committee, which shall exist as a Board Advisory Committee, consisting members of the Board of Education, members representing a cross section of the Center Moriches Community or a combination thereof as determined by the Board of Education at its annual reorganization meeting. The purpose of the committee is to assist the board in gaining a “sense of the community,” with regard to their value system and philosophy as it relates to the education of the community’s children.
The committee is charged with the following:
1. Committee members shall attend all budget presentations and budget workshops, associated with the preparation of the proposed school budget.
2. The committee shall engage the community in order to report on the community’s educational priorities, expectations of their children’s education, and their willingness to fund programs required to accomplish the aforementioned priorities, goals, and expectations.
a. This assessment shall be in the form of objective, detailed, and statistically valid research utilizing some or all of the following: i. Statistically valid surveys of community members, broken into subgroups, including, but not limited to likely voters, parents, retirees, and residents with no children attending our schools. ii. Focus groups of various constituencies within the community with a particular focus on groups who have historically voted in school budget elections.
3. The committee shall, on a least two (2) occasions, hold meetings with the entire Board of Education during the final preparation of the proposed school budget. The purpose of said meetings shall be to allow the Board the opportunity to understand and incorporate the committee members’ thoughts into the final decisionmaking process. 12/02/09
It is understood that initially the Board’s primary focus during the budget process shall be to determine what level of expenditures shall be required to maintain the existing instructional program, as well as to accomplish certain goals determined and set forth by the Board. Decisions on revisions to and modifications of the program are made once the cost of maintaining the existing program has been determined. The information provided to the Board by the committee, as a result of its research, shall be presented to the Board, in written form, by no later than April 1 for the proposed school budget so that the Board may review such research and consider it for inclusion in the Board’s goals for the next instructional year.
The committee shall not involve itself in the making of specific recommendations or in drawing conclusions regarding the inclusion or exclusion of any specific items in the proposed budget. Said recommendations are to be made by the Curriculum and Instruction Committee, the Special Committee on Technology or administration and/or the Facilities Advisory Committee. Rather, this committee shall assist the Board in incorporating the thoughts and expectations of the community as determined by its objective research with the purpose of creating a set of goals and expectations for our students which comply with State mandates and are in alignment with the community’s expectations for the program’s makeup and financing.
