REORGANIZATION MEETING CENTER MORICHES BOARD OF EDUCATION JULY 7, 2010 7 p.m.
PUBLIC AGENDA
1. Call to Order: Temporary Chairman (District Clerk)
2. Pledge of Allegiance
3. Explanation of Format: District Clerk
In New York State, Boards of Education must conduct a reorganizational meeting within the first 15 days of July. The purpose of the meeting is to elect and/or appoint school board officers; readopt existing policies; and make other annual designations such as official newspapers, official bank depositories, etc.
4. Administration of Oath/Election of Officers
A. Administration of Oath to Newly-Elected Board Members: District Clerk RECOMMENDED ACTION: that the constitutional oath of office will be signed by newlyelected Board members Joseph McHeffey and Wendy Turkington after which they will officially begin their new term as members of the Board of Education, July 1, 2010 through June 30, 2013.
B. Election of President of the Board of Education At this time the District Clerk will make a solicitation for nominations for the office of President of the Board of Education. A vote will be taken until a majority is reached for one nominee.
President of the Board of Education, Announcement, District Clerk Having been elected by a majority of the Board of Education, __________________ is hereby declared President of the Center Moriches Board of Education for the official year 2010-2011. 07/07/10 Reorg
4. Administration of Oath/Election of Officers (continued)
Following the election, the constitutional oath of office will be signed by the newlyelected President of the Board of Education after which the President assumes the chair.
C. Election of Vice President of the Board of Education At this time a solicitation for nominations for the office of Vice President of the Board of Education will be made by the President. A vote will be taken until a majority is reach for one nominee.
Vice President of the Board of Education, Announcement, President, Board of Education Having been elected by a majority of the Board of Education, __________________ is hereby declared Vice President of the Center Moriches Board of Education for the official year 2010-2011; and,
“Resolved, that in the absence of the President of the Board of Education or his/her inability to act, the Vice President of the Board of Education will act as President and be authorized to assume all of the responsibilities and perform all of the duties of the President of the Board of Education as provided by law; and
Be it further resolved, that the constitutional oath of office be signed by the newlyelected Vice President of the Board of Education after which the Vice President assumes office.”
5. Appointment of Officers
A. District Clerk RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education appoints Patricia A. Galietta as District Clerk for the 2010-2011 school year at a stipend of $6,428.
BE IT FURTHER RESOLVED, that the District Clerk signs the constitutional Oath of Office.
B. Deputy District Clerk RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Judith Ponticello be appointed Deputy District Clerk to serve in the absence of the District Clerk for the 2010-2011 school year.
C. District Treasurer RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Diane Smith be appointed Treasurer and the custodian of all monies belonging to the district from whatever source derived, during the 2010-2011 school year; and
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5. Appointment of Officers (continued)
BE IT RESOLVED that the District Treasurer be paid at a stipend of $7,038; and
BE IT FURTHER RESOLVED that the District Treasurer signs the constitutional Oath of Office.
D. Deputy Treasurer RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, John Allen be appointed Deputy Treasurer for the 2010-2011 school year, to assist the Treasurer and to serve in the absence of the Treasurer, at a stipend of $2,000.
E. Independent Internal Claims Auditor RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education authorizes the continuation of the Board of Education’s Independent Internal Claims Auditor James Ryan and authorizes the payment of monthly bills as soon as audited by the Internal Claims Auditor and found to be correct; such payments to be formalized by Board of Education approval of the related warrants presented each month.
BE IT RESOLVED that the Independent Internal Claims Auditor be paid at a stipend of $7,500 for the 2010-2011 school year and will include the first 180 hours of service. Hours billed beyond 180 hours will be billed at $40 per hour.
6. Other Annual Appointments
A. School Attorney RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the firm of Frazer & Feldman, LLP be and are appointed attorneys to the Board of Education for the school year 2010-2011; and
BE IT FURTHER RESOLVED, that the school attorneys Frazer & Feldman, LLP be paid a retainer of $1,000 per month for the 2010-2011 school year. Such fee is to include all labor and education law for the district. Any services not included in the retainer will be billed at an hourly rate of $185; and
BE IT FURTHER RESOLVED, that the school attorneys, Ingerman Smith, LLP be paid an hourly rate of $195 for special counsel services for the 2010-2011 school year.
B. School Physician RECOMMENDATION ACTION: that upon the recommendation of the Superintendent of Schools, Dr. Mahendra Shah be appointed to serve as School Medical Officer for Center Moriches School District during the 2010-2011 school year at an annual stipend of $18,800.
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6. Other Annual Appointments (continued)
C. Insurance Agent RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, New York Schools Insurance Reciprocal (NYSIR) and Public Employer Risk Management Association, Inc. (PERMA) (Workers’ Compensation) be and is hereby appointed School Insurance Agent and Advisor for the 2010-2011 school year.
D. Chief Election Inspector/Registry Board
i. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Judith Ponticello be and is hereby appointed as Chief Election Inspector and member of the Registry Board for the Center Moriches School District for the school year 2010-2011.
ii. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Kathleen Kleinpeter be and is hereby appointed as member of the Registry Board for the Center Moriches School District for the school year 2010-2011.
E. Committee on Special Education
School districts are required to annually appoint a Committee on Special Education. The committee’s function is to make recommendations regarding the classification and placement of students requiring special education.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the individuals on the following list be hereby appointed as members of the Center Moriches Committee on Special Education for the 2009-2010 school year:
Chairperson: Michael Cruz, Director of Special Services
A representative of Handicapped Children’s Program, County of Suffolk, as designated on a rotating basis. And, as required, the professional who participated in the evaluation of each child who is being considered for services.
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6. Other Annual Appointments (continued)
Teachers: All special education teachers employed by Center Moriches School District are appointed to participate as necessary on the Committee on Special Education. Also all general education teachers employed by Center Moriches School District are appointed to participate as necessary on the Committee on Special Education.
Guidance Counselors: Lisa Hession, Henry Mack, Glenn Pepe, Pilar Marino
F. Committee on Preschool Special Education School districts are required to annually appoint a Committee on Preschool Special Education. The Committee’s function is to make recommendations regarding the classification and placement of preschool students requiring special education.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the individuals on the following list be hereby appointed as members of the Center Moriches Committee on Preschool Special Education for the 2010-2011 school year:
Chairperson: Michael Cruz, Director of Special Services
A representative of Handicapped Children’s Program, County of Suffolk, as designated on a rotating basis. And, as required, the professional who participated in the evaluation of each child who is being considered for services.
G. Surrogate Parent: Committee on Special Education Special education regulations allow districts to appoint surrogate parents to represent children whose parents are unwilling or unable to represent them in Committee on Special Education matters. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education appoints the following as Committee on Special Education “Surrogate Parent” for the 2010-2011 school year: Christine Barr.
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6. Other Annual Appointments (continued)
H. Hearing Officers – Committee on Special Education and Committee on Preschool Special Education School districts annually appoint Hearing Officers who participate in the due process hearings, which occur when there is a disagreement with the recommendations of the Committee on Special Education or the Committee on Preschool Special Education. Hearing Officers must be certified by The State Education Department.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the list of stateapproved Impartial Hearing Officers for matters related to the Center Moriches Committee on Special Education and the Committee on Preschool Special Education for the 2010-2011 school year, be obtained from the revolving list located on The New York State Education Department website.
I. Title IX and Section 504 Coordinator, Policy Against Harassment Compliance Officer Public agencies are required to appoint a coordinator to insure compliance with the Title IX and Section 504 requirements of Federal Law and for a Policy Against Harassment Compliance Officer.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Michael Cruz, Director of Special Services, be appointed as Title IX and Section 504 Coordinator and the Policy Against Harassment Compliance Officer for the Center Moriches School District for the 2010-2011 school year.
J. Asbestos/Safety Compliance Officer School districts are required to appoint a designated person who will be responsible for onsite compliance with the regulations on asbestos monitoring.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, Gary Crowell be appointed as Asbestos/Safety Compliance Officer for the Center Moriches School District for the 2010-2011 school year.
K. Records Management Officer Public agencies are required to designate a records management officer whose responsibility is to insure the agency’s compliance with the State’s Records Retention and Disposition Schedules. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, School Business Official Carol Perkins is to be designated as Records Management Officer for the 2010-2011 school year.
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6. Other Annual Appointments (continued)
L. Bonding Counsel RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Center Moriches School District appoints Squire, Sanders & Dempsey, LLP, 30 Rockefeller Plaza, New York, New York 10112, to serve as bonding counsel to represent the district for the purchase of the district’s bonds and tax anticipation notes for fiscal 2010-2011.
7. Bonding of District Personnel
State law requires the bonding of certain school district personnel.
Superintendent of Schools, School Business Official, Treasurer, Deputy Treasurer, Public School System Employees
A. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, for the 2010-2011 school year, the School Business Official, Treasurer, and the Deputy Treasurer be each bonded for $1,000,000; and, in addition,
B. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, a blanket position bond for all other employees be issued for the school year 2010-2011. Such bond to provide coverage in the amount of $100,000 for all employees, some of whom will handle district funds during the school year 20102011.
8. Designations
A. Official Bank Depositories – All Funds RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the following banks be and are hereby designated as the official depositories for funds to be received and disbursed by the Center Moriches School District during the school year 2010-2011:
JP Morgan Chase Bank Capital One Bank Suffolk County National Bank M.B.I.A. CLASS Bank of America
B. Official Newspapers It is recommended that the following newspapers may be used officially at any time it appears to the advantage of the district to do so:
Long Island Advance Newsday The Press of Manorville and the Moriches South Shore Press
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9. Authorizations
A. Chief School Officers to Certify Payroll RECOMMENDED ACTION: that the School Business Official and the Superintendent of Schools be authorized to certify all payrolls prepared for the Center Moriches School District for the 2010-2011 school year.
B. School Purchasing Agents RECOMMENDED ACTION: that the Business Official is hereby appointed school purchasing agent for the school year 20102011, and that she be authorized to purchase supplies and equipment and services as provided for in the budget. In the event the Business Official is absence, the Superintendent of Schools acts as an alternate Purchasing Agent.
C. Petty Cash Funds RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, according to Section 170.3 of the Commissioner’s Regulations, petty cash funds ($100 each) be established for the offices in the district as follows:
Russell Stewart Superintendent of Schools Ricardo Soto Elementary School Principal Patricia Cunningham Middle School Principal TBD High School Principal Michael Cruz Director of Special Services Nicholas DeCillis Athletic Director Frank Paone Custodial Supervisor Gary Crowell Supervisor of Maintenance Thomas Kelly Buildings & Grounds Patricia Galietta District Clerk Judith Ponticello Business Office (postage)
Petty cash supervisors are responsible for their funds and are required to submit proper accounting records for expenditures from such funds; and further, that payments from such petty cash funds may be made for materials, supplies, or services only when payment is required upon delivery.
D. Designation of Authorized Signatures on Checks RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the District Treasurer will be authorized to sign all checks or drafts for salaries of teachers and for all officers or other employees of this school district and for payment of bills, expenses, obligations and liabilities and also such contracts, documents, papers, agreements, writings and other instruments in writing as are authorized by the Board of Education or required by law to be executed, and in the absence or inability of the District Treasurer, as determined by the superintendent, to sign such checks or drafts and such contracts, documents, papers, agreements, writings, and other instruments requiring her signature, the Deputy Treasurer be authorized to sign in her place. 07/07/10 Reorg
9. Authorizations (continued)
E. Chief School Officer Authorized to Approve Budget Transfers RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Superintendent be authorized to approve budget transfers up to and including $5,000 during the time between official Board of Education meetings, such transfers to be reported to the Board at each meeting.
F. Authorization to Invest School District Funds RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the School Business Official and the Treasurer, after consultation with the Superintendent of Schools, are authorized to invest school district funds during the 2010-2011 school year as per the investment policy.
G. Mileage Reimbursement Rate
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the mileage reimbursement rate in accordance with the current IRS rate.
H. Authorization to Take Part in the National School Lunch Program (Annual Renewal) In order to participate in the National School Lunch Program, the President of the Board of Education must attest to agreement with the conditions in accordance with the provisions of Section 210.13(e) of the National School Breakfast and Lunch Program Regulations.
i. RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the President of the Board of Education be authorized to sign the abovenamed agreements so the district may offer its regular school breakfast and lunch program, and authorize the “Offer vs. Serve” provision of the National School Lunch Program to Grades K12, for the 2010-2011 school year.
ii. Free and Reduced-Price Meal Policy School districts participating in the National School Lunch/Breakfast Program must annually adopt a policy statement for Free and Reduced Price Meals, requiring nationwide uniformity in the implementation and administration of the lunch and breakfast programs.
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education adopts the Free and Reduced Meals Policy Statement as forwarded from The State Education Department, for the 2010-2011 school year.
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9. Authorizations (continued)
I. Food Service Program
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education approves the following meal prices for the 2010011 academic year:
Breakfast: Elementary $1.00 Secondary $1.50
Lunch: Elementary $2.00 Secondary $2.50
J. Applications for Federal and State Grants RECOMMENDED ACTION: that the Center Moriches Board of Education authorizes the Superintendent of Schools to file the applications with the Education Department of the State of New York for funding available (including, but not limited to) Chapter I Consolidated, Handicapped Consolidated, Indian and other miscellaneous grant sources.
K. Personnel Authorizations i. RECOMMENDED ACTION: that the Center Moriches Board of Education authorizes the Superintendent of Schools to authorize the employment of temporary and parttime employees, substitute teachers, and overtime work for clerical and custodial staff.
ii. RECOMMENDED ACTION: that the Center Moriches Board of Education authorizes the Superintendent of Schools to approve salary rates for substitute, temporary, and parttime noninstructional employees up to the starting salary for members of that unit.
L. Contracts RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Center Moriches Board of Education authorize the President of the Board of Education and the District Clerk to sign contracts with other school districts for required health services supplied by Center Moriches School District for nonresident students attending Our Lady Queen of Apostles School and the Leonard E. Burket Christian School; for health services supplied by other districts for Center Moriches students attending nonpublic schools in those districts; for all placements authorized by the Committee on Special Education for Special Education students in outofdistrict placements; and for contracts and related documents regarding bond issue work. 07/07/10 Reorg
10. Adoption of Policy Book
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education adopts the district’s policy book.
11. Proceed to Regular Meeting
RECOMMENDED ACTION: that upon the recommendation of the Superintendent of Schools, the Board of Education adjourns the Reorganization Meeting, take a short recess, and start the agenda for the regular July 7, 2010, Board of Education meeting.
